Remote and hybrid workplaces are becoming more common every year. Navigating the requirements of posted notifications with work-from-home (WFH) employees can be tricky. Digital labor law posters are the solution to complying. Buying printed posters is as simple as ordering them online or printing them. However, company owners want to ensure digital signage is accurate and covers all the information they must share.
Why Employers With Remote Workers Need Digital Labor Law Posters
Failing to share information as required can lead to fines from governing agencies and open businesses to potential lawsuits. Ensure posters provide details about employees’ rights and create a safe and positive workplace. Requirements vary by statute, so companies should pay attention to which regulations apply to them and purchase posters to cover those laws.
Some of the required posters, depending on industry, include:
- FMLA
- OSHA
- EEOC
- USERRA
- Wage and Hour Laws
The U.S. Department of Labor has said digital posters can meet compliance requirements if the employees are 100% remote and have frequent access to the stored files.
A few factors came into play when figuring out who had the best selection to cover different industries. Was the source reliable? Did they make sure the postings were compliant with things like HIPAA? Would employees be able to read and understand the information easily? Was the cost reasonable? After looking at each company’s posters and running it through the checklist, five stood out from the rest.
Some of the things business owners should consider before purchasing digital labor law posters include:
- Industry requirements
- Number of remote workers
- Licensing needs based on single employees or multiple
- How complex jurisdiction is when operating across state lines
- Accessibility
By thinking through a few specifics, employers can better narrow the options to the digital signage that best suits their needs.
The 5 Best Places to Buy Digital Labor Law Posters for Remote Employees
Once leadership understands the importance of posting rights and safety instructions for WFH staff, the next question is where to get the posters without spending a fortune. The postings should offer adequate information to keep workers up to date on changes.
After ranking the best suppliers, these five are the top choices for labor law posters for WFH staff.
1. Poster Compliance Center
One of the leaders in compliance tools is Poster Compliance Center, in part due to the extensive catalog the company provides. Poster Compliance Center’s digital posters are specifically designed with remote teams in mind. Companies gain access to posters via a secure portal, including federal, state and local selections.
Each package comes with the forms and posters needed. Pricing is clear for each bundle. Included are any updates for 12 months after purchase. Companies can pay for posters per user or select a team-wide license option, depending on the company’s size.
Another reason this company is on the list is due to its compliance guarantee. It offers protection from posting fines if the business follows requirements via eComply360, covering up to $41,000 if a poster is legally inaccurate. Companies can upgrade the number of licenses as remote teams increase. In addition, it offers document storage for things like emergency contact information.
2. All in One Posters
For companies needing traditional and digital labor law posters, All in One Posters offers federal, state, and custom options for multi-state jurisdictions. The digital posters are secured and licensed per user, providing employees with a unique link to access the material. As with most poster suppliers, the company offers free and automated updates for a year.
It is on the list because of customization options and affordable prices. The ease of using the combined state and federal compliance poster saves space and puts the digital option in a single location for easy access.
Pricing is clear based on the needs of each company. It was included as a top provider because of customers’ stellar testimonials.
3. Labor Law Center
The Labor Law Center also sells digital posters meant for remote workers. It made the list for the easy access to documents provided. Users gain instant access to any required federal and state posters.
A dashboard allows leadership to manage which employees have access. They can also review who has looked at the posters and who still needs to. Posters are automatically updated when regulations change without additional costs.
A couple of things that made the Labor Law Center stand out as one of the best choices for digital labor law posters are its bundles for in-person and remote compliance. The bulk licensing system is a nice touch for larger organizations. For those with workers across multiple countries, they offer custom solutions.
4. GovDocs.com
GovDocs.com works best for enterprise business models. Its extensive electronic labor law poster collection offers numerous features that helped it make the list of top providers. The service provides automated distribution to employee emails.
The system also tracks location and ensures everyone receives the correct posters for compliance. Teams pay attention to the results to ensure companies send the required notices. The company offers materials to help businesses comply with federal, state, county and city laws.
Because it is more geared to corporations, requesting a demo and getting a customized quote is the best route with this company.
5. Personnel Concepts
Personnel Concepts offers a Remote Worker Digital Compliance Service to provide employers with an out-of-the-box program to cover labor law posting needs. The company covers over 20 federal employment laws and ensures compliance with digital HR forms. The package includes fill-in-the-blank documents and record-keeping.
Some of the features that helped them make the list include one year of included updates to keep up with legal changes, email delivery to employees and receipt confirmation. Digital compliance guides direct employers in the process to ensure compliance.
Another thing that stood out is the legal advisory support they offer for those facing compliance questions. Companies can feel confident in having a partner while trying to stay current on the latest regulations.
Turn to These Companies for Digital Labor Law Poster Compliance
Getting information to WFH staff requires more than offering a few links to posters. Distributing the required information should be a priority, with reminders sent and posters easily accessible to everyone.
With more people working from home in an ever-expanding remote world, ensuring leadership stays up on posting laws can help companies avoid fines, employee aggravation and lawsuits. Choose the best option among other HR workflows to protect staff and the small business.
